Privacy Policy
Introduction and Who We Are
Vaarta Trade Fairs India Pvt. Ltd. is a professional trade fair organizer with extensive experience in organizing B2B exhibitions, trade shows, and industry conferences across a variety of sectors. We integrate the strengths of live events with data insights and digital tools to create valuable opportunities for networking, learning, and doing business. Our goal is to build platforms that empower industries, support innovation, and drive future growth.
About This Privacy Policy
Vaarta Trade Fairs India Pvt. Ltd. values and protects your personal information. This Privacy Policy applies to our websites, events, mobile applications, and all related services that reference or link to it. We are committed to maintaining your trust and safeguarding your data. Additional notices or privacy statements may supplement this policy depending on the service.
Data & Information We Collect
We collect data through:
- Direct Interactions: Forms on our website, event registrations, customer support, surveys.
- Third-Party Sources: Marketing partners, social platforms, public databases.
- Use of Services: Cookies, analytics tools, and RFID/badge scanning technologies at physical events.
Types of Information Collected
- Contact details (name, email, address, phone)
- Profile and registration details
- Payment information
- Communications and preferences
- Sensitive data (only when necessary and with explicit consent)
- Health and safety data during in-person events
Children's Privacy
Our services are intended for professionals over the age of 16. We do not knowingly collect data from children.
Use of Your Personal Information
We use your data to:
- Manage event participation and registration
- Deliver customer support
- Process transactions and payments
- Improve our services and communication
- Provide tailored content and marketing
- Facilitate matchmaking and networking
- Comply with legal obligations
We will use your phone, Email number to connect you via phone, RCS, SMS, WhatsApp or other Messages Services.
Event-Specific Data Collection
- RFID/badge scanning may be used for access, analytics, and lead sharing
- Audio, photo, and video content may be recorded for promotional purposes
- Virtual events may share registration data with exhibitors or sponsors as per consent
Marketing & Communications
With your consent or as permitted by law, we may send you updates on events, products, and services. You may opt-out or manage preferences at any time.
Data Sharing
We may share data with:
- Affiliates and business partners
- Exhibitors and sponsors (with your consent)
- Service providers assisting in event execution
- Legal authorities where required
Data Access, Control, and Updates
You may request to:
- Access, correct, or delete your data
- Restrict or object to processing
- Update communication preferences
- Withdraw consent
Data Retention & Security
We retain data only as long as necessary for service delivery, compliance, or legal purposes. Robust security practices are in place to protect your information.
Data Processing Locations
Your information may be processed within or outside your country, in accordance with applicable laws and with appropriate safeguards.
Legal Grounds for Processing
We process your data:
- To fulfill contractual obligations
- Based on legitimate interest
- With your consent
- As required by law
Policy Updates
We may update this Privacy Policy periodically. Changes will be posted on this page with a revision date.